Date submitted: 21/11/2011.
The following was submitted as part of the Guild Council paperwork for the Guild Council meeting on 6/12/11. It was emailed to all Guild Councillors and attendees on 29/11/11. The below was included in ’4h. Guild Officer Reports’ on pages 21 and 22.
What duties have you been carrying out which tie into your manifesto pledges?
>Attended Student Rep Induction event for Dental School student reps and collected feedback on how my role could be used effectively this year. Concerns have been noted and will be acted upon as far as I can manage.
>During campaign week, I visited the Shakespeare Institute and met with the committee of their performance group to discuss matters of the relationship between them and the Guild. They were unsatisfied with the representation they have experienced and told me that their last visit from the Guild was in 2009 and even then they were unsatisfied. They requested that if I am elected, which of course now I am, I should visit them once a term.
>I also told The Shakespeare Institute Players about being a Guild recognised society, which they responded positively about. I followed up my promise to them by sending them an email with the start-up form and further advice. I am awaiting a decision from the committee.
>During the Better Forums, I requested that promotional material should be sent to the satellite sites and not restricted to prime spots on the Edgbaston Campus. This was noted.
>I have met with a staff member at Selly Oak campus to discuss the current state of the Selly Shuttle. This staff member has been dealing with the change of timetable over the summer and informed me of the limitations and frustration he has faced. We discussed options for protecting the welfare of drama students during production weeks (four separate weeks in the academic year) and a further meeting is required to make decisions. Options were also discussed for the betterment of the Selly Shuttle service and the reasons for its reduced timetable.
Bring the Guild to you:
>By attending the Student Rep induction at the Dental School, I brought the Guild to a satellite site and created a more positive, comfortable atmosphere for students to voice their opinions in their familiar site.
>Promotional material has been suggested to be distributed to satellite sites as well as on the main Edgbaston campus.
>I’m planning visits to the satellite sites by some of the Guild Officer team in the future.
>Forwarded email with details of away trips for international and home students – positive feedback received.
What other duties have you been carrying out within your role?
>As a side project for myself, I co-ordinated a collection of shoebox gifts for Operation Christmas Child. Operation Christmas Child is a project whereby you decorate a shoebox with Christmas wrapping paper and fill it with small gifts like teddies, toothpaste, tennis balls and more, then add a note for the gender and age group you wish to receive the box. The boxes are sent to the most deprived parts of the world. To promote the project, I added a note in the weekly Societies newsletter, asking for people to get involved either as individuals or as societies. I also posted leaflets with contact details in the pigeon-holes of societies as an extra point of contact. Posters were distributed around the Guild. This meant that in addition to my own box, Saturday Morning Playscheme got involved by giving two boxes, The Beeches Volunteering Officer passed on ten boxes from Beeches residents, the Guild’s own Disabled Students Officer donated a box herself and a very welcome last-minute addition was made by an anonymous student. In total, 15 boxes were taken to Edgbaston’s drop-off point and I will report back in January when I receive news of where the boxes were delivered to. Thank you to Jen Kirk for helping me send the boxes off to the drop-off point and to all those who got involved with creating their shoebox gifts – you’re going to make some children extremely happy this winter!
>Blogging! Since being elected, I have published three blog posts well above the requirement of 100 words. The first post was an introductory post that promised for a good year, the second post introduced Operation Christmas Child and the third post was a report from the last Guild Council. See: http://officerblogs.com/sso for more details.
>National Demo Coaches. At the end of my first week as Satellite Sites Officer, I had to make a difficult decision about the National Demo coaches as part of GOG.
>MAD: Mind Awareness Days. Attended the focus group for MAD. I was actioned to present research on the use of colour in marketing, following comments from attendees who suggested a change of design for publicity. As well as this, I promised to use my contacts within the Drama department to potentially bring local theatre groups who may want to get involved. Also spoke to a student group committee member and asked him to put forward the idea to his committee. Awaiting feedback.
>Guild Council. Attended GC on 10th November and engaged in debate where necessary. Defended the President when a censure was proposed against him for inappropriate tweeting. See my blog for a full GC commentary.
>Staff. Whilst I represent students, I do feel that the staff should be taken into account and their concerns should be looked after. As such, I have spoken with a lecturer of Drama and Theatre Arts concerning the non-use of some buildings on the Selly Oak campus. This will be brought up with the VPDR in due course and information will be fed back to the department.
What do you aim to get done before the Guild Council?
>Meet with Sabb mentor to discuss action plan on certain manifesto points.
>Publish this report on my blog when the Guild Council papers get sent out.
>Present colour research to DSO and VPW for MAD.
>Attend Intercultural Awareness Training session as suggested by ISO.
>Hopefully attend non-sabb training (it has been problematic to arrange a training session due to the busy schedules of the new non-sabbatical officers).
Satellite Sites Officer